Starting and Closing Time
Please start your session on time. Would the session before yours be still ongoing, kindly ask the presenter(s) to finish, or contact the Organisers. Please finish your session in time and clear the room for the next presenters.
Languages
Would you have some knowledge of French language, please feel free to also use it to interact with the audience as necessary. It is also a good idea to have slides using both languages; or to use one language for your speech, and the other one in your slides...
Technical Equipment
Each session room will be equipped with a data projector and screen, a computer with Windows XP, Acrobat Reader and Microsoft Office 2007 (PowerPoint, Word and Excel), and a flipchart. No other equipment will be available. Therefore, please prepare your presentation in a way that it can be run without needing anything else.
The computers available are PCs, not MACs. If you are a MAC user, please convert your files to PC compatible versions before bringing them with you.
A helpdesk to help you solve your possible hardware, software and data projector problems will be available on-site on Monday 23 July (10:00-12:00 & 14:00-18:00) and Tuesday 24 July (9:30-12:30).
Discussants
Depending on availability, Discussants will be nominated for sessions. The role of Discussants is not intended to be formal. Discussants will act during the discussion phases arranged by the session Presenter(s). They will be committed to stimulating debates when necessary. Contacts between Discussants and Session Presenters before the Conference takes place in order to prepare are an option.
Conduct of Your Session
It is most important to conduct your session taking into account the expectations of the audience and the design of the Conference. Depending on your session format, particular attention should be paid to the followings.
Individual Paper Sessions
Time allocated: 30 minutes. Arrange at least 10 minutes for discussion with the audience.
Symposia
Time allocated: 110 minutes. The symposium organisers should present a general overview of the topic and at least two papers, and should conduct their session so as to arrange interaction with the audience.
Workshops
Time allocated: 110 minutes. Workshops should be mainly devoted to collaborative work. No paper presentation is required. To start with, the workshop organisers should present the issue addressed, the background and aims of the workshop, and the activities planned.
Roundtables
Time allocated: 110 minutes. After a brief introduction by the Chair Person, each panellist should be allowed about ten minutes for presentation, before questions, answers and general discussion start. Roundtables should be mainly devoted to debates. No formal presentation of papers is to take place there.
Poster Sessions
Time allocated: 2 hours, including the poster placement and removal. For each accepted poster, the Conference Organisers will provide presenter(s) with one poster board and a table with chair. The dimensions of the poster boards are 95cm (37.4 inches) height x 65cm (25.6 inches) width. The poster must be prepared in advance: Delegates are not supposed to design their posters at the last minute just before their sessions. Presenters must bring with them not only their posters but also any supplies they might need, including their tools and assembly materials. The assembly materials must be of adhesive/sticking type only: double-faced tape, glue stick, rubber cement, etc. The Organisers would not provide any fabrication or assembly materials. At least one author must be present at the poster all along the session.
Important Note on Poster Sessions
It is most important that the dimensions of your poster are compatible with that of the poster board allocated: 95cm (37.4 inches) height x 65cm (25.6 inches) width. It is strictly prohibited to stick a poster directly onto the walls or doors of the session room: The hotel would charge the Organisers for any damages to the room surfaces. Therefore, wall- and door sticking is strictly forbidden. Offenders will - regretfully - be ejected from the session room without any other possibility to present their contribution.
Have Your PowerPoint File Loaded onto the Session Room Computer upon Arrival
Those presenters who wish their PowerPoint presentations to be loaded onto the computer before their sessions have to upload their PowerPoint files between June 21 and July 15, 2012. To proceed:
1/ Make sure that the version of the PowerPoint file which you will be sending is PC compatible. Convert the file if necessary.
2/ Name your PowerPoint file using your family name and the current year, for example Smith-2012.pptx. This is to help yourself find your file on the desktop when starting your session. It would not help to name your file ‘Paris presentation’ or anything the like. If you have several presentations, please number your files, e.g. Smith-1-2012.pptx. If you have co-authors, please use the family names of the first two authors, e.g. Smith-Jackson-2012.pptx.
3/ Take note of your session day and room in the Programme.
4/ Click here to upload your PowerPoint presentation
5/ Enter your Registration ID twice: the first time in the Username field and the second time in the Password field. Note: Please make sure you are entering your Registration ID, not a Contribution ID.
6/ Upload your file to the relevant day in your session room folder. Please note that once sent, the files can be neither removed nor modified. So, please, do not mistake: check your file and select the right folder.
Note
It is in all cases advisable to have on hand a copy of your presentation on a CD and/or on a memory stick.